Building a collaborative finance news-board for hybrid working

Innovation A3

Mid Yorkshire Hospitals NHS Trust

North East and Yorkshire, Acute

The news board is really simple using accessible technology.

Peer Reviewer

This addresses the issue of email traffic for the finance team effectively.

Peer Reviewer

This is a great way to support hybrid teams.

Peer Reviewer

The Problem

The finance team needed to create a newsletter that was collaborative and dynamic, enabling all teams to interact with each other in an effective way. There was also a requirement to reduce the number of communications to avoid staff being swamped with emails.

The Challenges

  • How might we reduce the number of emails received while keeping the teams updated with relevant news?
  • How might we pull this information together in one place where people can collaboratively discuss and comment?
  • How might we ensure that only direct information required is emailed and other news is consumed in a reflective manner?
  • How might we create a live interactive newsfeed, that all teams can access in their own time?

The Outputs

The tangible products are:

  • one Trello Board is used as a collaborative workspace for news
  • one Trello Board is used for useful information allowing access to process documents, timetables etc
  • a reduction of email traffic and information overload.

The Outcomes

The benefits to the team are:

  • better quality communications with less email traffic
  • staff being able to pull information when needed, rather than it being pushed on them
  • boards being interactive and chats can take place within the cards updated (removing the reply to all approach).